The SRI2023 program is available on the SRI2023 website (summary) as well as on the SRI2023 Congress Platform (full program).
All speakers must register for the SRI2023 Congress.
If a speaker is not registered by May 26, 2023, they will not be added as speakers in their sessions. To register please click here.
No refund for cancellation of onsite or online registration will be issued after May 26, 2023.
Registration is non-transferable.
Sessions on the SRI2023 Congress Platform will be “hosted” by an SRI staff member using the Zoom video conferencing application.
Our Zoom platform supports break-out rooms and polls. Please notify your SRI session host if you would like to utilize these functions during your session.
All speakers will receive an email from the SRI2023 Congress Platform ahead of the Congress, encouraging them to log in and update their profiles.
Training for online, hybrid speakers and session organizers will be provided on the following dates/times:
You may use this template to promote your sessions online. This is an editable PowerPoint where you can input the name, day, and time of your session to promote it on social media, or through email to your networks.
Here's a separate template you can share with the speakers in your sessions. Speakers can upload their photo, download the card, and include the details about the session in the copy of their social media post.
Check out SRI2023 Brand Toolkit with information and helpful tips when spreading the word on social media.
On Twitter, LinkedIn, Facebook, and Instagram, remember to tag @SRICongress.
Use the #SRI2023 hashtag.
Find SRI2023 on Facebook, LinkedIn, Instagram, and Twitter. Keep an eye on our channels to reshare posts in the run-up to the Congress.
Visit SRI2023 website to find out more about the Congress venue, accommodation, visa, and more.
Make sure to read our logistics packet for all the information you need to know about traveling to Panama City, Panama.
Onsite check-in will take place at the Panama Convention Center on June 26, 2023 starting at 7:00am (UTC-5)
If you will be presenting slides or other files, please upload them on your Speaker Portal (invitation to the Speaker Portal will be sent to all speakers on June 5). For PowerPoint slides, please set your presentation slide size to a widescreen (16:9) aspect ratio. If you do not see the invitation in your inbox, please check your spam folder. If you did not receive it please reach out to sri@futureearth.org.
All hybrid sessions will be set up in a classroom setup (long tables and chairs facing the projector and the presenters). They will be fully staffed and will include:
Full AV: two wireless microphones (one for the presenters and one for the audience, Q&As); lights; projector to show the slides and the remote participants/speakers; camera for the stream.
Hybrid translation (for in-person and online participants): English and Spanish only.
All sessions will be streamed via Zoom and accessible on our SRI2023 virtual platform. Hosted and monitored by SRI staff.
Use hardwired internet, if possible.
Disconnect other devices from your Wifi to increase signal quality.
Do not use a hotspot.
Check your video quality ahead of time – you can use an online mirror website such as (link).
Position your computer at or slightly above eye level.
Choose a well-lit room.
Avoid bright lights directly behind you, which can make you look dark, and direct overhead lights.
A light placed in front of you (behind your computer, or behind and slightly to the side for a short lamp) can improve lighting.
Ensure devices are fully charged and plugged in at the time of presenting and/or recording.
Be mindful of your environment – find a space that is as free from distractions and sources of noise as possible.
For detailed microphone troubleshooting advice, see Stanford IT’s Top Tips to Improve Audio Quality in your Zoom Meetings.
Present as if for a live virtual audience!
If you share your screen, ensure that it is free of documents and items other than the one you are seeking to share.
Remember to give appropriate pauses when participants need to process visuals and slides.
Pre-recording of some presentations is allowed, given the possibility of poor internet reliability and/or time zone considerations.
Less than half of the speakers in a given session should pre-record their talk. If more speakers must pre-record, please contact sri@futureearth.org.
In the case of pre-recording, the session organizer will have the video prepared and will screen-share the recording with other participants.
Session Organizers, NOT SRI Staff, are solely responsible for preparing, editing, and sharing their pre-recordings. Partial pre-recordings will not be submitted to the SRI Team.
Session organizers are not required to merge all pre-recordings and may share them separately as long as fewer than half of the presentations in a given session are pre-recorded.
In your recording, you may share your screen and graphics or slides if desired, however, we ask that each presenter first introduce themselves with their video on full screen.
In order to get the best quality recordings, please share this page with your speakers!
If any of your speakers’ sessions will be pre-recorded, please notify sri@futureearth.org by June 16, 2023.
Sign into your Zoom account and start a “New Meeting.”
Check that your face is appropriately lit and positioned and that your microphone is capturing your voice well.
Start Recording (to the Cloud or your device) when you are ready.
Introduce yourself as you would to an audience.
Share your screen if you wish to share slides or other visual documentation.
Stop recording when you are done.
Please keep your presentation to time, as agreed upon with your other session presenters and organizers.
Further instructions for cloud recording are available on the Zoom website.
When planning your session and pre-recordings, remember to leave time for Q&A!
Organizers | Speakers
This page contains useful information for SRI2023 session organizers and speakers – if you have questions that are not answered here, please email them to sri@futureearth.org.
General Information
Program Schedule
Registration
The SRI2023 Congress Platform
Pre-Congress Training
Promoting your session
Useful Information for Onsite Participants
Logistics Packet
Onsite Checkin
Onsite Slides
Onsite Rooms
Best Practices for Virtual Presenting and Pre-Recording
Internet quality
Screen position and lighting
Devices
Audio
Recording and presentations
Pre-recording
Using Zoom to pre-record
Any Other Questions?
If you have any further questions about virtual presenting and pre-recording, please contact us at sri@futureearth.org.